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Privacy Policy

WARPANEL (warpanel.gg) is an admin panel for WARDOGS community servers, made and run by the team behind WARDOGS Tracker. It is not affiliated with, endorsed by or run by BULKHEAD, Team17, Valve or the makers of WARDOGS. This policy explains what WARPANEL stores, why, and what you can do about it. WARDOGS Tracker's own privacy policy covers wardogstracker.gg.

Last updated: November 3, 2026

01 Who we are

WARPANEL and WARDOGS Tracker are run by the same team and share the Steam sign-in and their database. For anything about your data, email admin@wardogstracker.gg or use the contact form on wardogstracker.gg.

02 If you sign in: server owners and their teams

  • Steam account: when you sign in through Steam we get your SteamID64 and your public Steam name and avatar. We never get your Steam password. It is the same sign-in as WARDOGS Tracker.
  • Your servers and team: the servers you add, the team members you invite and their roles, and everything you set up — rules, schedules, saved messages, Discord settings, events, supporter perks and your server's website.
  • RCON details: your server's address, port and RCON password. The password is stored encrypted, used only to talk to your server, and never shown again, logged or shared. Kill feed tokens and API keys are stored only as one-way hashes.
  • What your team does: every action taken through WARPANEL — messages, whispers, warnings, kicks, bans, team moves, map and settings changes — is logged with who did it, so the server's owner can see it.
  • Billing: Premium and Pro are paid through Stripe, which handles your card details. We store the Stripe customer and subscription ids, the plan, its status and its dates.
  • Supporter payouts: owners who take supporter payments connect their own Stripe account. Stripe checks the owner's identity and pays them out; we store the account id and whether payments and payouts are switched on.
  • Your own Discord bot and AI app: a bot token you link is stored encrypted. If you connect your own AI app to build your server's website, that app reads and changes your website through WARPANEL, and what you share with it is covered by that AI provider's terms.

03 Players on servers that use WARPANEL

A server's owner decides to connect their server to WARPANEL. From then on WARPANEL stores data about the players on that server, including players who have never visited warpanel.gg:

  • From the server itself (RCON): in-game names, SteamID64s, team, kills, deaths, cash and ping, who was on the server and when, match results, seeding time, and cash during each match.
  • From the kill feed, if the owner connects it: each kill with the players' names and SteamID64s, the weapon, the distance and whether it was a headshot.
  • What the server's team records: notes, warnings, tags, kicks, bans, reports, reserved slots and the messages they send you.
  • If you support a server: your SteamID64, the perk you bought, the amount and the dates. Your card details go to Stripe, never to us.

The server's owner and their team see this data for their own server, and the owner may show leaderboards on the server's public page. Players who hid themselves from leaderboards on WARDOGS Tracker are left out of public leaderboards and the API. Questions about how a server is moderated go to its owner; to have your data removed, contact us.

04 Server websites

When you open a server's website (on warpanel.gg, warpanel.site or the owner's own domain) we add one to that page's daily visit count and note the site you came from — just its domain. We don't store your IP address, set a cookie or keep anything else that identifies you. Owners can add YouTube or Twitch videos; those players load from YouTube and Twitch, which have their own privacy policies.

05 Cookies and local storage

  • wardogs_tracker_session and wdt-sd (necessary): keep you signed in, up to 7 days. Shared with WARDOGS Tracker.
  • wdt-next and wdt-next-host (necessary): remember where to take you back after signing in, 10 minutes.
  • wp_consent (necessary): remembers your cookie choice, 180 days.
  • wp_lang (preferences): remembers your language for 30 days if you allow preference cookies; otherwise only until you close the browser.
  • wp_panel (necessary): remembers which version of the panel you use.
  • _ga and _ga_97ZN597854 (statistics, only if you allow them): Google Analytics counts visits and how the site is used, up to 2 years.
  • Local storage: a few display choices, such as how you sort the Live scoreboard, stay in your browser and are never sent to us.

We use no advertising cookies. Statistics cookies only run if you allow Statistics; you can change your choice any time with Cookie settings at the bottom of every page.

06 Who we share data with

Only with providers that help run WARPANEL:

  • Valve / Steam — sign-in and public profile data.
  • Stripe — payments for Premium and Pro, and supporter payments to owners.
  • Google (Google Analytics) — visit statistics, only if you allow statistics cookies. We don't send it Steam IDs, server or player names, or what's after the "?" in an address.
  • OVHcloud — hosting of WARPANEL and its database.
  • Discord — the WARDOGS bot's and your own bot's posts in your Discord.
  • Your game server — WARPANEL sends it the commands your team gives.
  • The AI app you connect yourself, if you do.

We don't sell data and we don't share it for advertising.

07 How long we keep it

  • Routine log entries (Discord posts, map and settings changes): 90 days.
  • Moderation actions (kicks, bans, unbans, team moves, whispers and messages to everyone): kept as the server's record while the server uses WARPANEL.
  • Match history: 180 days. Seeding time and cash per match for leaderboards: about 13 months. Cash readings for Live's cash card: 3 days.
  • Google Analytics: user-level data for 2 months.
  • Everything else: while your account or the server uses WARPANEL, or until you ask us to delete it. Billing records are kept as long as bookkeeping law requires.

08 Legal bases (EEA and UK)

Where the GDPR applies, we rely on: performance of the service you asked for (your account, your servers, billing); legitimate interests (helping server owners run and moderate their servers, keeping WARPANEL secure, showing leaderboards); your consent (optional cookies — withdraw it any time under Cookie settings); and legal obligations (bookkeeping).

09 Your rights

If the GDPR applies to you, you can ask to see, correct, delete or move your data, and to restrict or object to how we use it. Email admin@wardogstracker.gg — ideally from a signed-in contact form ticket, so we know it's you. You can also complain to your local data protection authority.

Owners can remove team members, delete their own rules, messages and pages, and unlink a server at any time. To have a server's data deleted, contact us.

10 Children

WARPANEL is not meant for children under 16, and we don't knowingly collect their data. If you think a child has given us data, contact us and we'll remove it.

11 Changes

We may update this policy as WARPANEL changes. The date at the top shows the latest version.

12 Contact

Questions about this policy or your data: admin@wardogstracker.gg.